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Rules and regulations

GENERAL RACE RULES

  1. All runners must carry their cold weather gear, beanie, gloves, lights with an extra set batteries (or two separate lights / headlamps with new batteries), whistle, reflective gear, blink lights, as well as hydration and nutrition, and other supplies.
  2. All runners and crew should not spend very long time on top of any of the 5 high passes, RohtangLa, BaralachaLa, NakeeLa, LachungLa & TanglangLa. (Max 15min).
  3. The race number must be worn and visible at all times during the race. It can be placed anywhere obvious: hat, hydration pack, number belt, chest or back of shirt, etc.
  4. There are mandatory intermediate cut-offs along the route.
  5. Each member of the team must run a minimum of 60km (or spanning intermediate aid stations) at a stretch.
  6. If a member of a team chooses to withdraw from the course, another team member can fill in for him/her. The team will be encouraged to finish the race but won’t be ranked.
  7. Make your presence known at all timing (cut-off) stations. These stations will also have mandatory medical checks.
  8. All runners and crew shall be required to sign a personal liability waiver in order to participate in the run.
  9. It is a condition of entry that all runners and crew have suitable insurance covering them for taking part in this event. Any competitor without the necessary insurance will not be allowed to take part.
  10. Runners, crew, and staff must not litter or pollute the landscape or environment.

SUPPORT CREW AND ASSISTANCE

  1. The support will be provided through mobile aid stations at regular intervals (5-8 Kms). The mobile aid station comprises of a four wheeled motor vehicle and a minimum of 2 crew members, at least one of whom can speak English and other will be fluent in local Himachali and Ladhaki language.
  2. A dedicated support crew will be assigned to a team of runners (min of 2-3) based on their running pace.
  3. Support vehicles will follow the dedicated runner at night and at the passes for assistance.
  4. Energy drinks, food and a pre specified hydration kit will be available at each of these stations.
  5. Items like spare clothes, gear, personal energy drinks need to be put in a day sack with your luggage tag and handed over to the organizers before the start of the race.
  6. Always check with your runner on his/her strategy for the remaining distance and please don’t put them under any undue pressure to finish faster or sooner.
  7. Runners must progress under their own power without any type of physical assistance, EXCEPT from their teammates. If found taking support through other means such as bicycle, car or any other vehicular means, runner will be disqualified and taken off course.
  8. Support crew is encouraged to accompany runners on bicycles on the course if desired.
  9. Sitting in cars with rolled up windows is not recommended at 15,000 ft and above. The stress from the non-stop nature of this race can have adverse effects. Take necessary rest by switching shifts or at checkpoints.
  10. Resting facilities will be provided at Checkpoints after every 60km such as, Khoksar, Keylong, Jispa, Zing-Zingbar, Sarchu, Pang, Morey plains and Upshi. The crew members/runners can rest and then resume the run on course.
  11. No other place of your choice should be chosen to rest, other than what’s provided by the organizer, all facilities here will be arranged for you. The only other recommended place to rest besides these places will be your crew vehicle. Keep a note of altitude you are sleeping at. Always descend a bit if you are above 15,500 feet.
  12. All runners, crew and staff are requested not to litter the environment. There will be garbage bags in each support vehicle and all waste items should be dumped in it. The garbage will be disposed properly at Leh.
  13. All support vehicles must have their headlights on while driving between 7:00pm to 5:30am.

SAFETY AND MEDICAL ISSUES

  1. Safety is the most important issue at any given situation. This means safety for racers, crew, staff, and the general public. The roads are not closed for this event and may be, in fact, quite busy with tourist and local traffic.
  2. The area in which this event takes place is extremely remote with few or no medical facilities. In the event of an emergency it may be necessary to evacuate an injured or seriously ill competitor by Ambulance.
  1. If runner is administered oxygen for life support, runner will be, for safety reasons taken off the course.
  1. If runner needs to be hospitalized for any reasons. The runner shall not be allowed to continue further in the race.
  1. The weather at night is extreme. Disorientation and Hypothermia at these extreme conditions at high altitude is very likely, if precautionary measures are not taken.
  1. From 7:00pm to 5:30am each day (night) of the event, while on the race course, all racers and all crew members must wear reflective material, as well as blinking red lights facing front and rear. Racers and crew members are encouraged to wear reflective material during the day as well.
  2. Runners and support crew must always stay on 1 side of the road, facing the oncoming traffic. Although the traffic is very less on Manali-Leh highways, it is regularly used by Army and you will find large passing Army convoys.
  3. It is extremely important to ensure you sleep and get as much rest as possible when not running or on shift.
  4. All runners & crew members should go through information on Altitude Sickness, High altitude Cerebral Edema (HACE) and High Altitude Pulmonary Edema (HAPE) mentioned in the document.

LEAVING THE COURSE OR WITHDRAWING

  1. Each runner must cover every inch of the course. In the event of a routing error, e.g., wrong turn, the racer may be driven back to the exact original spot where he/she left the course and continue running from that location. There will be no allowance made for lost time or miles run in the wrong direction.
  2. If a runner decides to leave the course for any reason, but with the intent of coming back and continuing the race, the team should put the marker in the ground, at the exact spot where runner is pulling off. This marker will have runner’s name & bib number on it.
  3. If a runner chooses to withdraw from the race for any reason, he/she will be transferred to Leh depending upon the conditions. All racers and crew who drop are encouraged – and expected – to come to the finish line and the post-race party to greet and celebrate with their fellow racers and crews.
  4. All Emergency Evacuation costs for participants or crews will be borne by that person or their heirs. The race organizers are in no way liable or responsible for emergency evacuation.

MEDICAL CERTIFICATE
It is mandatory that runner have a certificate of fitness signed by a certified doctor or medical practitioner, certifying that you are fit enough to participate in Great Himalayan Running Festival (GHRF) or running in High altitude(2800 mtr-5500 mtr). Runner will only be allowed to run in the GHRF after submitting the medical certificate upon arrival at Manali.
LIABILITY
The Organiser will not be responsible for any damage to personal property or for injuries during the event and cannot be held liable for any cancellation, delays or rerouting due to any environmental or unplanned concern.
INSURANCE
Travel and Adventure Sports insurance are mandatory for all participants. You will not be allowed to participate otherwise. We will not be associated with any insurance company during the race, but will assist you with getting in touch with relevant people and associated companies.

TERMS AND CONDITIONS

CONCLUSION OF THE CONTRACT

  • To participate in GHRF 2017, you have to be at least 18 years of age at the start of the run and in adequate athletic shape.
  • Your signature on the registration form or your clicking of the appropriate field during the online registration process indicates that you accept and understand all term and condition of the run regulations. You acknowledge and assure that you have read, accept and will abide all run rules and regulations.
  • The Organizers are not responsible to provide any services other than the ones mentioned. Additional services, in particular with regard to personal and technical support are only owed if agreement on such matters were reached in writing ahead of the actual event.

OBLIGATIONS

  • Each runner is responsible to ensure adequate physical and mental preparedness for running at high attitude for the GHRF, if necessary in conjunction with medical consultation. Participants accept full responsibility for their belongings and it being in good working order. Runners are obliged to heed all directives and guidelines by the run organizer and any instructions by run staff and any aides.
  • Foreign nationals are advised to obtain all necessary information from the respective consulates. It is the responsibility of each participant to make sure that they have obtained valid travel authorization and documents, which may be required for participation in GHRF.

TERMINATION OF CONTRACT BY ORGANIZERS
The Hell Race may cancel a contract with a runner if:

  • The runner violates the run rules and regulations that are issued to the runner prior to or during the event.
  • The runner interferes with/ disrupts the event in a lasting manner or presents a threat to him/ her or others.
  • The case of a cancellation by the race organizer does not change their entitlement to the prepaid race fee.

WITHDRAWAL BY THE PARTICIPANTS
Withdrawal from event participation with full reimbursement of paid race fee is possible until 15 days of the day on which the payment was received and only in writing by post.
TERMINATION OF RACE
In case the race was to be cancelled or terminated due to an act of God or a participant does not show up at the race, for reason that the race organizers cannot be held accountable for, the participant is not entitled to any reimbursement of race fees or compensation.
DISCLAIMER

  • Participation in the GHRF 2017 is strictly at your own risk. The liability of the event organizers – including third party claims – is limited to deliberate intent or gross negligence. This also applies to any of the auxiliary person or agents that are deployed in the event by the organizers. Any contractual liability of the race organizer for damages is excluded as long as they do not involve or result from grossly negligent or intentional acts.
  • The race organizers cannot be held liable for any defaults in services that relate to external services by third parties for whom the race organizer only serve as an intermediary contact and which were clearly identified as external services within the description of event services.
  • The event organizer cannot be held liable for any fault in services that are the result of statutory provisions or official directions, which prevent the participant from running in the event altogether or in part.
  • The race organizer cannot be held liable for participant’s lost or stolen clothing, valuable or equipment. Participants are advised to carry adequate insurance.
  • If a participant requires or enlist third party services, in particular search and rescue services, the event organizers are indemnified from payment. The participant further authorizes the event organizers to collect any charges.
  • By registering to the event participants acknowledge their consent with the collection, circulation and publication of event related data, such as individual’s timing and results as well as photographs, movie and interview records without any remuneration to them.

REFUND POLICY
We have the following refund policies for reimbursement of registration fee –

  • 25% refund – Cancellation 15 days before event.
  • 50% refund – Cancellation 30 days before event.
  • 80% refund – Cancellation 60 days before event.

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